Maintaining Machinery Logbooks


They’re for trainees, right?

Wrong. Logbooks are a gold nugget for machinery operators and here’s why

Regardless of the type of machinery you operate or the industry you are in (coal, quarrying, civil, oil and gas, demolition etc) you should be completing a documented record of your operating hours – we call this a logbook.

So, how’s your logbook going?

If your grumpy old Trainer / Assessor gave you a logbook when you completed your plant equipment RII competencies (RII for operators), you no doubt took their advice and have a well-documented history of your operating hours on various machinery.

If you missed this snippet of goldmine information at Machinery School, that’s OK.  It’s never too late to start which is why you can get another copy of a logbook template below – for free!

There’s always resistance around completing Logbooks, so let’s cue the excuses:

“I don’t have time to sit and enter this stuff every week”

“I’ve been doing this for years. Logbooks are for trainees”

” I operate machinery, paperwork is for the desk workers”

“I can’t find my glasses”

Sounds familiar?  It should come as no surprise to you as an existing worker in the Resources and Infrastructure sector – you have to document what happened.

You might have over 1000 hours behind the bucket, but without a documented record of your experience, you’ll disadvantage yourself long term.

Here are some reasons why it’s important:

When you need refresh your tickets or upskill your competencies, the first thing a Training Organisation will ask is ‘do you keep a logbook?‘. This will streamline your RPL / upskilling process considerably

Applying for a new role? Apart from being able to back up your claims of being the best operator in the west, having a documented logbook shows initiative and promise that you value the importance of documented work procedures and understand the value it has on operations and safety

And, touch wood this won’t apply, but it is invaluable if you need to disprove a dispute claim or non-conformance against you.

Like it or hate it, we live and work in an industry and time where documented evidence is critical to demonstrating you actually know what you’re doing.

Still not sold?

Let’s put this into perspective.

We can all agree how important maintenance service logs are.

Keeping equipment at optimum working condition minimises the risk of having unscheduled downtime.

But more importantly, ensures any risks to the operator from faulty equipment are controlled. If maintenance is needed (scheduled or unscheduled), it gets documented.

Wider benefits here:

  • Forecast operational and maintenance costs
  • Improve and upgrade technology and mechanical components
  • Schedule future maintenance requirements

But more to the point…

 It is your tool to check and see what has been done to the machine before you operate it.

No service maintenance log in the cab? You’ll have some questions (hopefully), so call the Supervisor and make sure you check it during the pre-start.

But if maintenance records are so important, why would your operator records be any different? Better comparison again – Are heavy vehicle truck drivers on the road completing daily logbooks?   You betcha.

Sure, there’s regulatory enforcement, but the principles and benefits for completing are similar.

So we fill out a logbook, check. But what goes in it?

Quality counts, so be detailed when it comes to the tasks you completed. Here is a list of things you should make sure you capture:

  1. Date and location
  2. Machinery type and size (tonnes)
  3. Attachments used
  4. Tasks completed
  5. Supervisor on duty (Don’t overlook this – it’s critical information in case anything ever needs to be verified for future reference)

Remember – it doesn’t need to be a short story and this isn’t about proving you’ve broken the world record for the longest journey in an excavator (for the record, it was Aussie Norman Bartie, 2019 – he traveled 5649km). But if you ever need to validate which water cart model you did 200 hours on last year, you will be thankful for your record keeping.

Logbook entries need to be quick and efficient complete.

And it’s easily achieved.

Lucky for you, we’ve designed a digital and mobile-friendly Logbook (or you can print if you’re that way inclined) that takes all of 1-2 minutes to complete. Simple, easy to use and captures all the information you’ll ever need to produce on request.

Best yet, it’s housed on a Registered Training Organisation’s (RTO) database that makes refreshing or upskilling your operator tickets a walk in the park.

Need a copy of your entries? We will send it through on an entry report on request, for free. Contact us anytime

Enter your details below to reveal the Logbook link right away!

If you have any questions or suggested improvements get in contact with us today.

If you liked this blog series, share it on your socials and tag us (@astragroup) in your post for special discounts off your next course.

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